Resources & Forms

The terms below don’t include all policies or definitions related to fraternity and sororities. We also understand your Headquarters might after slightly different definitions to the terms listed below. It is expected that if there are any discrepancies between the university and headquarters, chapters will follow the strictest or highest standard. Terms will be reviewed annually and if there are any additional policies you are looking for, please reference the policy library link at the bottom of the page and please reference your Headquarter’s policies. 

Clery act:

This federal law requires all universities that receive Title IV student financial assistance programs to comply with a variety of different requirements regarding campus safety. Some of which are to:

• Collect, report, and disseminate crime data for certain crimes in a specified geographical area.
• Develop policy statements regarding campus safety.
• Prepare and distribute an annual security report.
• Issue timely warnings and emergency notifications to the campus community.
• Submit crime statistics to the Department of Education.
• Create, maintain, and make available a daily crime log.

 Types of crimes the university will disclose:

Criminal Offenses

• Criminal homicide: murder and non-negligent manslaughter, manslaughter by negligence
• Sexual assault: rape, fondling, incest, statutory rape
• Robbery
• Aggravated assault
• Burglary
• Motor vehicle theft
• Arson

Hate Crimes

• Include the above crimes and larceny-theft, simple assault, and intimidation, that manifest evidence that the victim was intentionally selected because of the perpetrator’s bias.

VAWA Offenses

• Domestic violence
• Dating violence
• Stalking

Arrests and Referrals for Disciplinary Action

• Weapons law violations
• Drug abuse violations
• Liquor law violations

For more information go to https://cleryact.mines.edu/

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Stop Campus Hazing Act: amends part of the Clery Act to add three components as of December 2024

• Inclusion of hazing statistics in annual security reports: Colleges and universities will need to include statistics for hazing incidents that were reported to campus security authorities or local law enforcement, as defined by SCHA, in their annual security reports. 
• Implementation of hazing policies, including those specific to hazing prevention: Colleges and universities will be required to have a hazing policy with information on how to make a report of hazing and the process used to investigate hazing incidents. They must also have a policy that addresses hazing prevention and awareness programs, which includes a description of research-informed campus-wide prevention programs and primary prevention strategies. 
• Compilation of a Campus Hazing Transparency Report: Each institution must compile and publish on a prominent location of their public website a hazing transparency report that summarizes findings concerning any student organization found to be in violation of the institution’s standards of conduct related to hazing. The report will include:
• The name of the student organization;
• A general description of the violation that resulted in a finding of responsibility; and
• Related dates (the date of the alleged incident, the date of the initiation of the investigation, the date the investigation ended with a finding, and the date the institution provided notice to the organization of the finding).

To report hazing. please use the following link: https://cm.maxient.com/reportingform.php?COSchoolofMines&layout_id=0

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Substance Use:  Refers to the use of selected substances, including alcohol, tobacco products, illicit drugs, inhalants, and other substances that can be consumed, inhaled, injected, or otherwise absorbed into the body with possible dependence and other detrimental effects. (Also see Sources and Definitions, Alcohol consumption; Illicit drug use; Tobacco use.) Reference CDC. 

https://campussafety.mines.edu/drug-and-alcohol-policies/

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Sexual assault:

• Forcible Rape The carnal knowledge of a person, forcibly and/or against that person’s will or not forcible or against the person’s will in instances where the victim is incapable of giving consent because of his/her temporary or permanent mental or physical incapacity 
• Forcible Sodomy Oral or anal sexual intercourse with another person, forcibly and/or against that person’s will or not forcibly or against person’s will in instances where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental or physical incapacity. 
• Sexual Assault with an Object: To use an object or instrument to unlawfully penetrate, however slightly, the genital or anal opening of the body of another person, forcibly and/or against that person’s will or not forcibly or against the person’s will (in instances where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental or physical incapacity. 
• Forcible Fondling: The touching of the private body parts of another person for the purpose of sexual gratification, forcibly and/or against that person’s will or not forcibly or against the person’s will in instances where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental or physical incapacity. 
• Incest: Nonforcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law. 
• Statutory Rape: Nonforcible sexual intercourse with a person who is under the statutory age of consent. 

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Dating and domestic violence: Dating Violence includes violence committed by a person who has been in a social relationship of a romantic or intimate nature with the complainant; the existence of such a relationship shall be determined based on consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. Domestic Violence includes felony or misdemeanor crimes of violence committed by: a current or former spouse or intimate partner of the complainant, a person with whom the complainant shares a child, a person who is cohabitating with or has cohabitated with the complainant as a spouse or intimate partner, a person similarly situated to a spouse of the complainant under the jurisdiction’s domestic or family violence laws, or any other person against a complainant who is protected under the domestic or family violence laws of the jurisdiction.

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Hazing:  any act which endangers the mental or physical health or safety of a student, or that destroys or removes public or private property, for the purpose of initiation, admission into, affiliation into, affiliation with, or as a condition for continued membership in a group or organization, regardless of the willingness to participate. Any action not sanctioned or authorized by the institution, that humiliates, degrades, or risks causing emotional and/or physical harm is considered hazing by the institution. Apathy, or failing to intervene to prevent and/or failing to discourage those acts, may also violate this policy. 

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Stalking: Stalking is defined as engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for their own safety or the safety of others or to suffer substantial emotional distress; including stalking that occurs online or through messaging platforms, commonly known as cyber stalking.

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Retaliation: any materially adverse action threatened or taken against a person because an individual has filed, supported, or provided information in connection with a complaint of protected class discrimination or harassment, and/or sexual misconduct, including (but not limited to), direct and indirect intimidation, threats, and harassment.

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Investigate/Investigation: is a formal or informal administrative process, not a criminal proceeding, designed to determine facts regarding alleged violations of a Student Code of Conduct or university policies. These investigations are typically initiated when a complaint is reported to the Student Activities, Involvement, and Leadership office, Community Standards office, Dean of Students, or Title IX office, and they determine whether a student or student organization is responsible for violating school rules. 

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Consent: is a knowing, voluntary, and mutual decision among all participants to engage in sexual activity. Consent can be given by words or actions, as long as those words or actions create clear permission regarding willingness to engage in the sexual activity. Silence or lack of resistance, in and of itself, does not demonstrate consent. 

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 Amnesty: The Amnesty Policy exists to encourage students to seek help in an emergency situation where they might have violated a drug or alcohol policy, by providing an educational intervention to students in lieu of the formal conduct process. In order to qualify for The Amnesty Policy a student must complete all four steps:

– Call emergency services directly
– Remain with the person who needs help until emergency responders arrive

– Fully cooperate with the emergency responders
– Meet and fully cooperate with Mines Administrative Staff after the incident

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Bystander Intervention: is a violence prevention strategy in which witnesses recognize potentially harmful situations and take action to positively influence the outcome. Bystanders have the opportunity to play an active role in keeping our communities safe by intervening when witnessing situations that may lead to power-based personal violence.